By-laws Sample - Deer Hunting Lease Information for Campbell Timberland Management leases

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SAMPLE CLUB BYLAWS

(Suggestions by CTM Land Lease Group)

1. The name of this organization shall be and shall be a non-profit organization and at no time will its business be conducted for private or personal gain.

ARTICLE II

OBJECTIVES

The general objective of the Association is to promote and foster a general and continued movement for conservation of wildlife and natural resources.

To promote sportsmanlike methods of hunting, fishing, trapping, and outdoor living with proper respect to landowners and the property of others.

To acquire and protect an area of land so that members of the Association may use it as set forth in these Bylaws.

ARTICLE III

MEMBERSHIP

1. Members must be acceptable to the membership as hereinafter provided, and shall pay dues and fees as recommended by the Board and approved by a majority vote of the membership. All members must be 18 years old or older.

2. Annual dues must be paid in advance every year on or before ________________. All dues shall be payable to the Secretary-Treasurer of the Association.

3. Failure to pay dues on or before ______________________ will cause member’s name to be deleted from the roster.

4. Any increase or decrease in membership rates will be recommended by the Board of Directors and approved by a majority vote of the membership.

5. Each member who has paid the required dues and membership fee shall be issued a membership card.

6. Each member in good standing shall be entitled to take the immediate members of his family into the enclosure of the Association to hunt, fish, or picnic without additional cost to the member provided the following terms and conditions are considered:

a. The family member shall mean husband or wife, children under _______ years of age, living with parents and unmarried.

b. Each family member must carry an identification stating who the bearer is, and whose membership he or she belongs to. Such card must be secured before any family member enters upon the enclosure of the Association. Any child under the age of twelve (12) will not be required to have an identification card.

7. Violations of a membership agreement by any member shall be acted upon by the Board of Directors and if deemed appropriate, said Board may recommended the cancellation of an individual membership or may specify other penalty with the approval of such recommendation to be voted on and approved by a majority vote of the membership. No money shall be returned for violation of membership agreement.

8. Upon request of any identified Association members, warden, officer, director, caretaker or employee, an individual shall at any time show his membership card. Failure to do so will be regarded as a membership violation.

9. Any member may resign at any time, but such action must be in the form of a written notification to the Secretary who shall keep same, and drop the individual from the membership roster as of that date. No refund of dues or fees shall be made in this event.

10. The membership of the Association shall have the right to set limits, seasons, hours, and means and methods of taking game within the enclosure of the Association provided such action is not over and beyond the regulations as set by the State Parks and Wildlife Department and guidelines as set forth by Campbell Timberland Management

11. All members will read and abide by the policies set forth by Campbell Timberland Management. Any violation of these policies will be grounds for termination of membership.

ARTICLE IV

BOARD OF DIRECTORS

1. The government of the club and the direction of its work, internal affairs and activities generally shall be vested in a Board of Directors herein referred to as the “Board.”

2. The Board shall consist of a minimum of three (3) members, to be elected by the general membership at the annual meeting.

3. All Directors shall be nominated and elected by the membership at the general meeting thereof each year as hereinafter provided.

4. Any member in good standing is eligible for election as director. Spouses of members are not allowed to serve as officers or directors.

5. All Directors shall serve year terms except of the first Board elected after the adoption of these Bylaws, who will serve one year. All Board members will rotate off the Board every years. No member will succeed himself on the Board.

6. The general membership shall choose one Board member as their President.

7. The Board shall be and is hereby authorized to adopt such rules and regulations by resolution as may be deemed advisable for the government of the Board; the proper conduct of the business of the club guidance and conduct of all committees, officers, employees, caretakers, overseers, and members, and generally the Board shall be empowered to do whatever in its judgement may be necessary to preserve the best interest of the club or calculated to increase the efficiency of the club and to carry the main purpose of the organization.

8. The Board shall meet at least once a year and the Secretary shall notify the general membership of the time and place.

9. The Board shall have the power to appoint one or more advisors to the Board and these advisors shall be present at all Board meetings, but shall not have a vote in the decisions that come before the Board. Said advisors may be employees of the State or other private institutions but shall not receive pay from the club for their services.

10. The Board shall have the power to appoint by resolution any and all committees and shall authorize and define the powers and duties of such committees.

11. The Board may call membership meetings whenever it may consider it necessary or advisable; notice of any such meeting shall be given each member whose name appears in the membership roster, by mail, advising time, place and purpose of such meeting.

12. Under any and all subjects not covered by these Bylaws, the Board shall be empowered to act in the best interest of the Association as voted by the membership.

ARTICLE V

OFFICERS

1. The officers shall consist of a President and Vice President. There shall also be a Secretary and Treasurer, who may be one person or may be two persons.

2. The President shall preside at all meetings of the club and perform all duties pertaining to this office and shall be an ex-officio member of all committees.

3. The Vice President shall act in the absence of the President. In the absence of both President and Vice President, a member of the Board shall be chose to act temporarily.

4. The Secretary shall conduct official correspondence, preserve and keep and manage all books, membership roster, documents, communications, account books, sign all membership cards, and keep and maintain generally the records of the club, and record and keep a record of the meetings of the Board.

5. The Treasurer, who may also be the Secretary, shall receive, keep and disburse the funds of the club. No disbursement shall be made unless authorized by the Board. All disbursements shall be made by check, which shall be signed by the Secretary and countersigned by the Treasurer.

6. At annual membership meetings, the Treasurer shall make a financial report to the members.

ARTICLE VI

MEETINGS

1. The Board shall call a Special Meeting of the members upon being presented with a petition therefore signed by a majority of the members of the club. The petition for said meeting shall state the purpose for said meeting and no other purpose or other subject matter shall be considered at said meeting.

2. There shall be a membership meeting held annually on of each year. Notice of such meeting shall be given each member whose name appears on the membership roster.

3. A majority of the members of the Board, or membership, shall be sufficient to constitute a quorum at any such meeting, unless otherwise specified in relation to Special Meetings for special purposes as set out in other articles and section of these Bylaws.

4. At lease seven (7) days’ notice of all general or called meetings shall be given each member by postcard.


>General Information >Purpose >Legal Notices >Lease Information >Important dates >Submitting An Offer >News Letter >FAQ's Georgia/Alabama >Georgia Available Leases >Alabama Available Leases >Recreational Lease Guidelines, Policy and Procedure >Club Bylaws Sample Texas/Louisiana >Louisiana Available Leases >Texas Available Leases >Recreational Lease Guidelines, Policy and Procedure >Club Bylaws Sample	SAMPLE CLUB BYLAWS (Suggestions by CTM Land Lease Group) 1. The name of this organization shall be and shall be a non-profit organization and at no time will its business be conducted for private or personal gain. ARTICLE II OBJECTIVES The general objective of the Association is to promote and foster a general and continued movement for conservation of wildlife and natural resources. To promote sportsmanlike methods of hunting, fishing, trapping, and outdoor living with proper respect to landowners and the property of others. To acquire and protect an area of land so that members of the Association may use it as set forth in these Bylaws. ARTICLE III MEMBERSHIP 1. Members must be acceptable to the membership as hereinafter provided, and shall pay dues and fees as recommended by the Board and approved by a majority vote of the membership. All members must be 18 years old or older. 2. Annual dues must be paid in advance every year on or before ________________. All dues shall be payable to the Secretary-Treasurer of the Association. 3. Failure to pay dues on or before ______________________ will cause member’s name to be deleted from the roster. 4. Any increase or decrease in membership rates will be recommended by the Board of Directors and approved by a majority vote of the membership. 5. Each member who has paid the required dues and membership fee shall be issued a membership card. 6. Each member in good standing shall be entitled to take the immediate members of his family into the enclosure of the Association to hunt, fish, or picnic without additional cost to the member provided the following terms and conditions are considered: a. The family member shall mean husband or wife, children under _______ years of age, living with parents and unmarried. b. Each family member must carry an identification stating who the bearer is, and whose membership he or she belongs to. Such card must be secured before any family member enters upon the enclosure of the Association. Any child under the age of twelve (12) will not be required to have an identification card. 7. Violations of a membership agreement by any member shall be acted upon by the Board of Directors and if deemed appropriate, said Board may recommended the cancellation of an individual membership or may specify other penalty with the approval of such recommendation to be voted on and approved by a majority vote of the membership. No money shall be returned for violation of membership agreement. 8. Upon request of any identified Association members, warden, officer, director, caretaker or employee, an individual shall at any time show his membership card. Failure to do so will be regarded as a membership violation. 9. Any member may resign at any time, but such action must be in the form of a written notification to the Secretary who shall keep same, and drop the individual from the membership roster as of that date. No refund of dues or fees shall be made in this event. 10. The membership of the Association shall have the right to set limits, seasons, hours, and means and methods of taking game within the enclosure of the Association provided such action is not over and beyond the regulations as set by the State Parks and Wildlife Department and guidelines as set forth by Campbell Timberland Management 11. All members will read and abide by the policies set forth by Campbell Timberland Management. Any violation of these policies will be grounds for termination of membership. ARTICLE IV BOARD OF DIRECTORS 1. The government of the club and the direction of its work, internal affairs and activities generally shall be vested in a Board of Directors herein referred to as the “Board.” 2. The Board shall consist of a minimum of three (3) members, to be elected by the general membership at the annual meeting. 3. All Directors shall be nominated and elected by the membership at the general meeting thereof each year as hereinafter provided. 4. Any member in good standing is eligible for election as director. Spouses of members are not allowed to serve as officers or directors. 5. All Directors shall serve year terms except of the first Board elected after the adoption of these Bylaws, who will serve one year. All Board members will rotate off the Board every years. No member will succeed himself on the Board. 6. The general membership shall choose one Board member as their President. 7. The Board shall be and is hereby authorized to adopt such rules and regulations by resolution as may be deemed advisable for the government of the Board; the proper conduct of the business of the club guidance and conduct of all committees, officers, employees, caretakers, overseers, and members, and generally the Board shall be empowered to do whatever in its judgement may be necessary to preserve the best interest of the club or calculated to increase the efficiency of the club and to carry the main purpose of the organization. 8. The Board shall meet at least once a year and the Secretary shall notify the general membership of the time and place. 9. The Board shall have the power to appoint one or more advisors to the Board and these advisors shall be present at all Board meetings, but shall not have a vote in the decisions that come before the Board. Said advisors may be employees of the State or other private institutions but shall not receive pay from the club for their services. 10. The Board shall have the power to appoint by resolution any and all committees and shall authorize and define the powers and duties of such committees. 11. The Board may call membership meetings whenever it may consider it necessary or advisable; notice of any such meeting shall be given each member whose name appears in the membership roster, by mail, advising time, place and purpose of such meeting. 12. Under any and all subjects not covered by these Bylaws, the Board shall be empowered to act in the best interest of the Association as voted by the membership. ARTICLE V OFFICERS 1. The officers shall consist of a President and Vice President. There shall also be a Secretary and Treasurer, who may be one person or may be two persons. 2. The President shall preside at all meetings of the club and perform all duties pertaining to this office and shall be an ex-officio member of all committees. 3. The Vice President shall act in the absence of the President. In the absence of both President and Vice President, a member of the Board shall be chose to act temporarily. 4. The Secretary shall conduct official correspondence, preserve and keep and manage all books, membership roster, documents, communications, account books, sign all membership cards, and keep and maintain generally the records of the club, and record and keep a record of the meetings of the Board. 5. The Treasurer, who may also be the Secretary, shall receive, keep and disburse the funds of the club. No disbursement shall be made unless authorized by the Board. All disbursements shall be made by check, which shall be signed by the Secretary and countersigned by the Treasurer. 6. At annual membership meetings, the Treasurer shall make a financial report to the members. ARTICLE VI MEETINGS 1. The Board shall call a Special Meeting of the members upon being presented with a petition therefore signed by a majority of the members of the club. The petition for said meeting shall state the purpose for said meeting and no other purpose or other subject matter shall be considered at said meeting. 2. There shall be a membership meeting held annually on of each year. Notice of such meeting shall be given each member whose name appears on the membership roster. 3. A majority of the members of the Board, or membership, shall be sufficient to constitute a quorum at any such meeting, unless otherwise specified in relation to Special Meetings for special purposes as set out in other articles and section of these Bylaws. 4. At lease seven (7) days’ notice of all general or called meetings shall be given each member by postcard.
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